Manage Schools – eduCLIMBER

School names and details can be configured in the Manage Schools section of eduCLIMBER. This lesson goes through the configurations and functions of Manage Schools.

Before You Begin

Required Permission: Manage District Information

Where to Start

The System Configuration page, with the gear icon labeled as step 1, the District and Schools option labeled as step 2, and the Manage Schools option labeled as step 3.

Go to System Configuration.
Select District & Schools.
Choose Manage Schools.

Manage Schools Navigation

The Manage Schools page with the Name column labeled as step 4, the Office Email column labeled as step 5, the Excluded column labeled as step 6, the Ignore on Import column labeled as step 7, the Ed-Fi Number column labeled as step 8, the Aliases column labeled as step 9, the Feeder Schools column labeled as step 10, and the Seconday Enrollment column labeled as step 11.

A list of schools associated with the organization appears in alphabetical order. The school name can be edited by double-clicking on the entry in the Name column.
Organizations that enter Incidents directly into eduCLIMBER can specify an email in the Office Email field for each school. Users with this email address will be notified any time a specific incident type has been entered.
Excluded means that the school and all associated data with that school be ignored, such as a parochial school on a public school assessment import. The data associated with the school record will not be imported into eduCLIMBER.
Ignore on Import means the building that the record is associated with will not be imported, but will still import all assessment data. The assessment data will be tied to the student. For the previous example mentioned in Excluded, the student tied to a parochial school will be created in the platform, and data will be available for that student should they switch to the district.
The Ed-Fi Number supports Incident Reporting for the State of Wisconsin schools. Visit our section on WI State Reporting for more information.
Aliases are alternative names for the identified school that were aliased during upload validations. To create one or more aliases for this school, hover over the Aliases column and select the icon. Enter an alias name and then add. Continue to add as many names as necessary, and then select X to close the window.
Feeder Schools are described in further detail in the final section of this article.
Secondary Enrollment may be enabled for schools that are meant to be utilized as a summer school or other secondary school where students will be attending for part of the academic year, and will then be transferring back to their primary school. Visit Secondary Enrollment to learn more.

Merge Schools

If a school has a name change, many districts prefer to Merge the old school names into the new school name that was either created with the Roster import or within Manage Schools.

The Manage Schools page, with an example school checkbox selected and labeled as step 1, the Merge School option labeled as step 2, and the Merge Schools popup window labeled as step 3.

Choose the School to be merged by selecting the checkbox next to the name.
Select Merge School from the menu that appears after checking a school.
Use the dropdown menu to select a school to Merge To. Select Merge after choosing.

Feeder Schools

Feeder schools are used to allow users to view incoming students prior to the students having an actual enrollment record within the future school. This feature is useful for sites that will be testing and evaluating students' academic levels prior to the start of the new academic year, for creating class lists, or other work that requires knowledge of incoming students' data.

The Manage Schools page with the Feeder Schools box for an example school highlighted, and the Feeder Schools addition popup window open.

Select the box in the Feeder School column for the school row that needs a feeder school(s) added or verified.

Next Steps

To learn more about System Configurations related to schools, visit Secondary Enrollment or Create School Groups.