Secondary Enrollment – eduCLIMBER

The secondary enrollment feature allows eduCLIMBER to support a student transferring from one school to another within the same school year, and to streamline the summer school process. This article describes how to enable schools for secondary enrollment, where primary and secondary enrollments display, and how to enable Assessment Groups for use at secondary schools.

Before You Begin

Required Permission: Manage District Information

Where to Start

System Configuration button

Select System Configuration.

The System Configuration menu with District and Schools highlighted and labeled as step 2, and the Manage Schools option labeled as step 3.

Select District & Schools.
Select Manage Schools.

The Manage Schools page, with the Secondary Enrollment column highlighted and labeled as step 4.

The Secondary Enrollment column displays what schools have secondary enrollment enabled or not, and allows secondary enrollment to be toggled on or off.

Once a secondary enrollment school has been created, or an existing school has secondary enrollment enabled, uploaded roster files will designate students with secondary enrollment to those schools as indicated on the files.

To learn more about managing schools, visit the Manage Schools article.

It is recommended that districts create schools meant for secondary enrollment purposes as separate from primary enrollment schools for ease of use. Schools that will be used for both primary and secondary purposes, such as a primary enrollment school that will also act as a summer school, should have two individual school entries, with one marked as primary and the other as secondary.

Student Profile View

Secondary enrollments will only display for students that have been rostered to secondary schools through a roster upload. Students cannot be rostered to secondary schools through the eduCLIMBER user interface.

An example Student Profile page with the Student Profile button labeled as step 1, the Student Data option labeled as step 2, the Schools tab labeled as step 3, and the Primary column labeled as step 4.

Students' primary and secondary enrollments can be viewed from the Student Profile.

Navigate to the Student Profile of the relevant student.
Select Student Data.
Select the Schools tab.
The Primary column displays a checkmark for all school enrollments that are primary, and is empty for the enrollments that are secondary.

An example Student Profile page with the Student Data screen open and the Enrollment tab labeled as step 5, and the Primary column labeled as step 6.

Primary and secondary enrollments can also be seen from the Student Data Enrollment tab.
The Primary column displays enrollments that are set as primary and secondary.

eduCLIMBER supports one primary enrollment or one secondary enrollment at a time. The secondary enrollment feature is not currently set up to support dual enrollment.

Assessment Group Window Setup

Assessment Groups can be set up to enable their use during secondary enrollments. Once enabled, assessment scores entered during the secondary enrollment window will be associated with the secondary school.

System Configuration button

Select System Configuration.

The System Configuration page with the Assessments option labeled as step 2, the ACT Assessment Group labeled as step 3, the Secondary Enrollment toggle labeled as step 4, a window error message labeled as step 5, and the Windows and Add Window Dates button labeled as step 6.

Select Assessments.
Select the desired Assessment Group.
Toggle on Secondary Enrollment.
- The Secondary Enrollment toggle is off by default when a new Assessment Group is created.
If window start and end dates have not been set for the assessment group, an error message will appear, prompting for those dates to be added.
- If users navigate away from this page before adding dates, a popup message will appear stating that window date ranges must be added to enable secondary enrollment. Users can continue to the window page to add dates, or leave the page, and the secondary enrollment toggle is disabled.
Select Windows or Add Window Dates.

The windows for the ACT Assessment Group, with the Start Day and End Day columns highlighted and labeled as step 7.

Enter Start and End Days to each Assessment Group Window.
- For the best results, set the appropriate window to align with secondary schools' enrollment dates, when students will be active at those sites.

When assessment scores are entered that are within this set window, that data will be associated with the secondary school. If another school is listed on the assessment file, the listed school is used over the date and rostered school association.

Viewing Secondary Enrollment Data

Secondary enrollment affects many areas of the eduCLIMBER platform. Along with School Management, Student Profiles, and Assessment Groups, some of the other areas of impact are listed below:

Attendance: Attendance records of students currently enrolled in a secondary school by active roster dates will apply to attendance counts related to the secondary school.
smartFORMS: When a student is enrolled at a secondary school, newly created smartFORMs with the School Field will list the secondary school, and Live form templates with the School Field will reflect the secondary school while their enrollment is active there.
Incidents: When a student is currently enrolled at a secondary school, newly created incidents will list the secondary school.
Charts and Data Walls: Generally, all student data entered while students are enrolled in a secondary school will display on charts and data walls associated with the secondary school. This secondary school data will not show in aggregate with primary school data.
User Permissions: Users from any school at the district can be given access to a secondary enrollment school and will have access to a student’s record while they are at the secondary enrollment school, but will lose access if the student transfers to a primary enrollment school the user does not have access to.

Next Steps

To learn more about System Configurations related to schools, visit Manage Schools or Create School Groups. To learn more about Assessment Groups, visit Assessment Manager Settings.