Assessment Validations (Classic Interface)

If the import tool does not recognize a student contained in one of the records, you will have to validate the student. The validation tool displays the records that need attention. There are two option whens validating student records: match to an existing student record or create a new student record. Each row is highlighted in green, yellow, or white.

Green background: Match to an existing student record

• A student record with a green background indicates that the validation tool doesn’t recognize the student, but has found an existing record that appears  to match the incoming record. If the incoming student record matches the selected existing student record, check the Match checkbox. Otherwise, create a new student record by checking the New checkbox.  Once all changes are completed, remember to select Save.

Yellow background: Potential match to an existing student record

• A student record with a yellow background indicates that the validation tool doesn’t recognize the student, but has found an existing student record that is a potential match. Review the potential match and determine whether or not the existing student record matches the incoming record or if a new student record should be added to eduCLIMBER.  Use the same process explained above; if the student record is a match, select the Match checkbox but if the student record should be new, select the New checkbox.

White background: student not located in import file

• A student record with a white background indicates that the validation tool couldn’t find a student with the exact name listed in the import file. This doesn’t mean that the student doesn’t exist, it just means that the validation tool could not find a match for the student.  In these circumstance, the following steps will help you verify if it is an existing student or a new student record.
  1. Check to see if the student exists in eduCLIMBER by clicking the View Matched icon and searching for the student.
  2. Search by name of ID number to see if the student exists. If there is a match, click the Use Student button. If you cannot find a match for the student, exit out of the student search screen and create a new student.

If the validation tool doesn’t recognize a school in the upload file, tell eduCLIMBER how to handle the school. There are four options for validating schools: create, alias, exclude, and ignore.

Create the school

• This will add a new school in eduCLIMBER.

Set an Alias for the school

• Alias allows you to match the school named in the upload file to an existing school in eduCLIMBER. For example, an elementary is named Climberville Elementary but the assessment file lists the school as eduCLIMBER Elementary. Create an alias so that any time eduCLIMBER sees eduCLIMBER Elementary it is automatically associated with Climberville Elementary.

Exclude the school

• Exclude allows the system to completely ignore the record and all associated data. The data associated with the school record will not be imported into eduCLIMBER.

Ignore the school

• Ignore allows the system to ignore the building that the student is in but still import all assessment data. The assessment data will be tied to the student and and buildings they may be rostered to through other data imports.

If the validation tool does not recognize the name of an assessment, validate the assessment. There are two options for validating assessments: Assign As and Create.

Assign as Assessment

• Assign as matches the uploaded assessment data to an existing assessment in eduCLIMBER. For example, the upload file may call the assessment “Operations and Algebraic Thinking” while the existing assessment in eduCLIMBER is named “Operations & Algebraic Thinking.” If this is the same assessment, and all of the data should be housed together, assign “Operations and Algebraic Thinking” as "Operations & Algebraic Thinking”

Create Assessment

• If the test in the upload file does not exist in eduCLIMBER, create a new assessment.

Now that you've learned how to validate your assessment data, check out the other documents in this chapter: Validate Attendance Data and Validate Behavior Data.