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This lesson provides details on attendance calculations within your eduCLIMBER system.
Full-Day Attendance Rate
Full-Day Attendance Rate is the percentage of time a student is present for the entire day (no absences or tardies reported). Any absence or tardiness results in a student receiving zero credit for the entire day (unless an "Excused" code is marked to not count against the full day rate). Furthermore, the rate is not calculated by compiling periods, it looks for the days where they didn't miss a period (tardy or absent) divided by the potential number of attendance days.
Example: A student has one day at 100% and the next day at 50%, their rate is 50% as the student received zero credit for the second day.
SIS Reported Attendance Rate
SIS Reported Attendance Rates are provided by a district's Student Information System and are imported via the Attendance file. This is only available if an SIS tracks this on their platform and includes the value in their Attendance Data export to eduCLIMBER. Typically, the data is contained in a column titled "Days Equivalent" or similar.
Since each SIS has their own determination of how they calculate their attendance rate, the value often differs from eduCLIMBER's calculation. An SIS may send eduCLIMBER individual days of attendance instead of an overall value, in which case, eduCLIMBER will calculate the average rate of attendance.
The Days Equivalent value looks at the percent of time a student attended. While many SIS send values of 0, 0.5, and 1.0, others may send additional values including 0.25 and 0.75.
|0||Student attended 0% of the day.|
|0.25||Student attended 25% of the day.|
|0.50||Student attended 50% of the day.|
|0.75||Student attended 75% of the day.|
|1.0||Student attended 100% of the day.|
Districts should reach out to their Student Information System directly regarding further details about how they calculate attendance rates.
For districts that have an SIS that imports this data point into eduCLIMBER, know that the rates that visually display within the system can be adjusted from what is displayed on the file via Rate Adjustment.
Period Attendance Rate
Period Attendance Rate reports the rate of periods missed (unless an "Excused" code is marked to not count against the full day rate). This calculation is hard-coded. At this time, districts cannot set a calculation for an attendance rate.
Example: If a school had 10 periods and a student misses 2 of those periods, then the period attendance rate would display as 80%.
Use the “!” icon located in the upper left corner of any attendance chart for a detailed description of the breakdowns.
If you would like to learn more about eduCLIMBER, see other lessons within the General manual.