This lesson walks through each of the different smartFORM Field Types, providing examples of each.
Standard Fields
Standard Fields can be formatted to custom enter information on a form.
Field Type Description |
Example |
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Small Text Field | |
A field to allow free-form text entry.
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Checkbox Field | |
A checkbox field to allow structured selection.
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General Description or Comment | |
A field used to display general text on the form.
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Number Field | |
Numeric Field to display on forms.
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Large Text Area | |
A large text area to enter long text responses.
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Date Field | |
A date field to be used on forms.
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List Field | |
A field that provides a list of selectable items.
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Web Link Field | |
A field that allows a web link address to be included and displayed as either the web address or custom text. Note: When sending a smartFORM in PDF format, the Web Link Field will not create a clickable link, as opposed to other smartFORM formats. |
Special Fields
Special Fields help format the smartFORM. They are invisible on the form.
Field Type Description |
Example |
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PDF Page Break | |
Force a page break on a PDF printout.
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Spacer | |
An invisible box that allows for more refined field layout.
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Form Status Code | |
If this field is added to a form, when completing the form instance, the user will be able to select a status from this field (for example, completed) and the instance will change to that form status. |
Smart Fields
Smart Fields auto-populate with data when a form has been assigned to a student.
Field Type Description |
Example |
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Student Field | |
Student Selection List.
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School Field | |
School Selection List.
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Grade Field | |
Grade Selection List.
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Intervention Type Field | |
Intervention Type Selection List.
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Intervention Level Field | |
Intervention Level Selection List.
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User Field | |
User Selection List.
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Score Field | |
Allows dynamically pulled in student scores.
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Intervention smartFIELD | |
Allows dynamically pulling in student intervention details from existing interventions.
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Student Date of Birth | |
Student Date of Birth.
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Student Age Field | |
Age of the student at the time the report was created.
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Progress Monitoring smartFIELD | |
Allows dynamically pulling in student progress monitoring details.
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Intervention Decision Rationale | |
A log of the decision rationale for the attached intervention.
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Journal Field | |
A flexible journal field that allows student/staff-based notes and replies.
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Smart Tag Field | |
A smart field that pulls in student tags dynamically.
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School Year Field | |
Allows users to select a school year from a dropdown menu (the year does not default to the current year). | |
Home Language Field | |
The Home Language Field is pulled from the roster import layout, and displays as a dropdown menu for users completing the form.
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Student District ID Field | |
Data for this field is pulled from the roster import layout via the “Student District ID” column, and is auto-populated in smartFORMS.
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Student ID smartFIELD | |
The Student ID smartFIELD will automatically populate with the identified ID(s) added to the template. Choose to display any or all of the following IDs:
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Disability Code | |
The Disability Code field will automatically populate with the specific code(s) assigned to the student from the SIS, so long as a student field is also added to the smartFORM. | |
Attendance smartFIELD | |
The Attendance smartFIELD automatically populates with uploaded data. Choose to show a single field type, or choose to show multiple. If multiple fields are desired for the form, the information can be displayed individually or in a table view. | |
Incident smartFIELD | |
The Incident smartFIELD will automatically populate with incident detail data, as configured on the field. Choose to add one or multiple incident types (i.e. major, minor, positive, etc.), as well as codes (i.e. disruption, technology violation, etc.). Additionally, choose the data that displays from the incidents, including, but not limited to, the incident date, description, time, location, response, observer, and motivation. Incident data can be configured to populate for the current year, for all school years, or for a specific date range. | |
EL Status | |
The EL Status smartFIELD will automatically populate with "Yes" or "No" based on the student's EL Status. This status is brought into eduCLIMBER from the Student Information System. While the status is pre-populated, users can update the field to the opposite status at any time. |
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ELP Level | |
*DnA Organizations Only The ELP Level smartFIELD will automatically populate with the specific ELP Level, as brought in from DnA. While the level is pre-populated, users can update the field to another level at any time. |
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Demographic smartFIELD | |
The Demographic smartFIELD will automatically populate with demographic data, as configured within System Configuration > Students & Guardians > Demographics. For any demographic set to Show on smartFORM, those demographics will be available to display on a smartFORM. Note that Gender and Ethnicity are added to smartFORMS within their own smartFIELDS, separate from the Demographic smartFIELD. Choose to show a single demographic, or choose to show multiple. If multiple demographics are configured for the form, the demographics can be displayed individually or in a table view. Additionally, choose to have demographics for the current year, for a specific school year, or for all years. Note that if All Years is selected, all demographics identified for the field that apply for all school years display on the form. This field will update with data after the form is assigned, based on the configurations set on the field. |
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Guardian smartFIELD | |
The Guardian smartFIELD automatically populates with data uploaded via the Student Guardians importer, or manually added by going to System Configuration > Students & Guardians > Guardians. Choose to show a single field type, or choose to show multiple. If multiple fields are desired for the form, the information can be displayed individually or in a table view. | |
Ethnicity smartFIELD | |
The Ethnicity smartFIELD automatically populates with the ethnicities assigned to the student from the SIS, so long as a student field is also added to the smartFORM. | |
Gender smartFIELD | |
The Gender smartFIELD automatically populates with the gender assigned to the student from the SIS, so long as a student field is also added to the smartFORM. |
Next Steps
Now that you know the different smartFORM field types, take a look at the other articles under the smartFORM Templates guide.