Organizations can upload Student Guardian information. This information can then be automatically added to smartFORMS. This lesson provides information on creating a Student Guardians file and how to upload it into eduCLIMBER.
Required Permission: Upload Data into eduCLIMBER
Create a Student Guardian File
| Field Name | Required? | Example |
| Student ID | Y | 560069440 |
| Student First Name | Y | Gabriella |
| Student Last Name | Y | Alliss |
| Student Middle Init | N | A |
| Student DOB | N | 2010-03-08 |
| Guardian Email | Y | alliss1@email.com |
| Guardian First Name | Y | Robert |
| Guardian Last Name | Y | Alliss |
| Address Street | N | 123 Oak Street |
| Address City | N | Prairie View |
| Address State Code | N | WI |
| Address Zip | N | 55555 |
| Phone Number | N | 555-555-5555 |
| Work Phone Number | N | 555-555-5555 |
Districts must create a CSV or .XLSX file to upload Student Guardian data. A sample file format is attached to the end of this article. Insert guardian information into the spreadsheet and save it in a CSV or .XLSX format.
Only data that is uploaded can display on smartFORMS. Fill in as many fields as possible to have that data accessible within smartFORMS.
Upload Student Guardians
- Go to Uploads.
- Select Upload.
- Choose Upload Student Data.
- Select the created Student Guardians file.
- Choose Student Guardians as the Upload Type.
- Select Upload.
After the file is processed, additional steps may need to be taken including addressing any errors on the file if the required data was not added to the file initially.
After uploading, data can be manually managed within the interface. Visit Create and Manage Guardians for more information.
Next Steps
After the data has been uploaded into eduCLIMBER, visit smartFORM Field Type Descriptions to see how to use the data within smartFORMS.