Configure Response Custom Field Definitions

Response custom field definitions need to be configured to ensure each organization is reporting the necessary data on specific responses. dd response state codes to eduCLIMBER to ensure accurate reporting happens from eduCLIMBER to the state.

Required Permission: Configure PBIS Setup

Overview on Response Custom Field Definitions

This step can be time consuming. Your district has most likely not been recording the necessary fields for state reporting purposes. These are extra pieces of data that are required for certain Responses. These are not provided nor defaulted by eduCLIMBER. However, we have added “Field Definitions” to our system that allow you to map Custom Fields to the correct State Reportable fields submitted to the state. You will need to configure them manually for each applicable Response type.

The following table lists these Field Definitions, the responses they apply to, and which are required on submission to the state (meaning we cannot submit the incident unless this Custom Field is added and entered for the incident):

Field Definition	Field Type	Applicable Responses	Required?
Discipline Length DPI Definition	Number	In School Suspension	Yes
		Out of School Suspension	Yes
		Expulsion	Yes
		Expulsion with Services	Yes
		IAES by School Personnel	Yes
		IAES by Hearing Officer	Yes
Actual Discipline Action Length DPI Definition * If not entered, will default to incident’s Discipline Action Length	Number	In School Suspension	No
		Out of School Suspension	No
		Expulsion	No
		Expulsion with Services	No
		IAES by School Personnel	No
		IAES by Hearing Officer	No
Modified Term Type DPI Definition Options: I, M, N	List	Expulsion	Yes
Modified Term Type DPI Definition Options: I, M, N	List	Expulsion with Services	Yes
Early Reinstatement Condition DPI Definition Options: True, False	List	Expulsion	Yes
	List	Expulsion with Services	Yes
Serious Bodily Injury DPI Definition Options: True, False	List	IAES by School Personnel	Yes

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Select System Configuration.
Select Incidents.
Select Responses.
Select the response that needs a custom field (see the third column in the table above).
Select Create.
Add the name of the field definition (see link in column 1 in the above table).
Add the Field Type (see column 2 in the above table).
Select Save.
Add any applicable field definitions for all custom fields.
- For any custom field of "Discipline Length," be sure to double click in the Field Definition cell and identify Discipline Action Length.

Do not skip this step. Skipping this step will result in errors on submitted incidents. This information will then need to be added at a later time resulting in potential delays in submitting incidents to the state.